Visitor Management System
In recent times, it has become imperative to record and save the details of people who visit residential complexes as well as corporate buildings. This has become important due to the increase in criminal activities in society today. Most buildings or societies have a register where visitors have to write their details. However, this is not a reliable system. People can make mistakes intentionally as well as unintentionally, and there is really no way one check these things out. To avoid these problems, it is best to install a visitor management system. Divinity IT Solutions is one of the top companies that offer visitor management system to clients. With this system, you can record and control the people visiting your premises.
Uses of Visitor Management System
Buying and installing a visitor management system may seem to be additional expenses to you. But if you know the uses of this system, you would know that it is worth the expenditure you make. With this note, let us take a look at the uses of this system.
The visitor management system is a web based application. The security personnel at the entrance of the building can enter the details of each visitor and also ensure that they are the correct ones. These systems can also be integrated with a scanner that can scan the visiting card or driving license of the visitor. This would ensure that the details provided are correct. Some advanced systems also have a software that can check the authenticity of the details provided and also do some background checking on the visitors. If you need high security due to the nature of your business, such software systems would be useful.
Most corporate offices offer a handmade card to the visitor which he or she has to return when he or she leaves the premises. With the visitor system, your security personnel do not have to waste time creating a badge. All you need to do is connect your computer with a printer. Once all the details of the visitor are entered, you need to hit the print button and you would receive a personalized visitor card. If you have a camera attached to the computer which can take pictures of the visitor, you can also add the photograph of the person on the visitor card.
Visitor Information Records:
The system records and saves all the details of the visitor in the database along with the date of visit and in and out timings. It is also possible to save details like address, phone number, etc. Unlike the register records, it is easy to retrieve information on the visitor easy. This becomes extremely useful in case of investigation due to some incidents like theft or sexual harassment. You do not have to go through scores of registers to find the right person and entry. You can check the details of the visitor as per the name of the person or the date of visit. Moreover, the next time the same visitor visits the premises, the data need not be entered again. It can be retrieved from the database, thus saving a lot of time.
Apart from the above given uses, the visitor management system also has several other uses.
1. Another feature where employees can pre-register the name of the visitor along with the details like name of the visitor, date of visit, expected time of visit, etc.
2. Batch visit registration can also be done for large groups of people to save time and to avoid confusion at the time of visit.
3. The system comes with email integration. As soon as the registration process is done, the employee gets an email informing him or her about the visitor.
4. The system is also available in the form of self service kiosk and mobile application.
The visitor management software is reliable, efficient and easy to use too. Anyone with basic computer skills can operate this system with ease.